This is the first installment of TDC's Federal Reporting Fundamental Series for staff that may be new to TANF reporting or for anyone who wants a refresher. In this posting, we go over the basics of the ACF-199, one of several required forms for states and territories receiving federal TANF funding. Future posts will focus on other required reports.
What is the ACF-199/TANF Data Report?
- Contains disaggregated and aggregate information about TANF Caseloads (e.g., size, composition, characteristics, work participation, etc.)
- It is organized into four sections:
|Section 1: Active||
Families receiving assistance
Population: universe or sample
|Section 2: Closed||
Families no longer receiving assistance
Population: universe or sample
|Section 3: Aggregate||
Families applying for, receiving, and no longer receiving assistance
|Section 4: Stratum||
Families receiving and no longer receiving, by stratum
Requires approved sampling plan
N/A for states submitting data on universe population
- The report includes a range of data categories, including basic reporting information, family/case information, person information, counts of families, and counts of families by stratum.
|Data Categories||1: Active|
(77 data elements)
(30 data elements)
(18 data elements)
(6 data elements)
|Basic reporting information (e.g. state, county, reporting month)||x||x||x||x|
|Family/case information (e.g. case numbers, type, status, assistance types and amounts)||x||x|
|Person information (e.g. social security numbers, demographics, work activities, time limits)||x||x|
|Counts of families (e.g. Approved, denied, open, closed, two-parent)||x|
|Counts of families, by stratum (e.g. new, ongoing, closed, two-parent)||x|
Why is it important?
- Provides a better understanding of the TANF population
- Legislatively mandated reporting to help the Office of Family Assistance (OFA) to monitor the program's performance and compliance
- These data are used in the several ACF/OFA published data tables and reports
|Publication||Frequency||1: Active||2:Closed||3: Aggregate||4: Stratum|
|Characteristics and Financial Circumstances||Annually||x||x||x||x|
|Work Participation Rates||Annually||x||x||x|
|TANF Annual Report to Congress||Annually||x||x||x||x|
- Due within 45 days of the end of each fiscal quarterFiscal QuarterDue Date
1 02/14 2 05/15 3 08/14 4 11/14
- Sampling plan is due when sampling methods change
- Data must be complete and accurate - you'll receive monthly feedback from OFA to help!
- States can submit multiple ways:
- Secure File Transfer Protocol (SFTP) (all sections)
- Cyberfusion (all sections)
- Allow 2 business days after transmission for confirmation receipt
- Transmission reports for each section file are emailed within 2 business days. Please review them - there may be errors in your data.
- If you don't receive a report, contact firstname.lastname@example.org with details like:
- Fiscal year and quarter (that you were reporting on)
- File name
- Transmission date and method
- Contact email@example.com with any questions about the transmissions process, data elements, instructions, and Feedback reports. Please include your OFA TANF Regional Contact on the email as well.